Every bus. Every paper.
Fleet Desk keeps one record for every bus: permit, insurance, fitness, PUC, road tax, service schedule, tyres and breakdowns. Expiring papers are flagged weeks ahead, and a bus with an expired document is stopped from being put on a trip.
| Bus | Type | Papers | Service |
|---|---|---|---|
| BR-01 PX 2241 | Sleeper AC 36 | All papers valid | Service 12 days ago |
| BR-01 PX 1876 | Sleeper AC 36 | Insurance in 9 days | Service due in 4 days |
| BR-06 GA 0412 | Seater 2+2, 49 | Fitness expired | Blocked from trips |
| BR-01 PX 3390 | Sleeper non-AC 30 | All papers valid | Tyre change logged |
A logbook for the whole fleet
Document tracking
Upload the permit, insurance, fitness, PUC, road tax and RC for each bus with their expiry dates.
Departure checks
A bus with an expired document is flagged on the trip and cannot be assigned until it is renewed.
Service schedules
Service by kilometres or days, with reminders and a log of every job, part and bill.
Odometer and tyres
Odometer readings from each trip, tyre fitting and rotation history and battery changes.
Breakdown records
Where it happened, what failed, how long it took, what it cost and which bus was sent instead.
Fuel entries
Fuel filled per trip with litres, amount and pump, and mileage per bus over time.
From setup to first departure
Add each bus
Registration number, body type, seat layout and depot.
Upload documents
Photos or PDFs of each paper with the expiry date.
Set service plans
Service intervals by kilometres or days for each bus.
Get reminders
Expiry and service reminders reach you and your fleet manager.
What Fleet Desk covers
All the paperwork and upkeep of a bus fleet, in one place you can open on a phone.
Before every departure
- Buses with an expired permit, insurance or fitness are flagged before departure.
- A flagged bus cannot be assigned to a trip until the paper is renewed and uploaded.
- Passengers see the bus number on their ticket and on the live tracking link.
- Bus profilesRegistration, chassis, body, layout, depot and photos.
- DocumentsPermit, insurance, fitness, PUC, road tax and RC with copies.
- Expiry calendarEvery renewal across the fleet on one calendar.
- Job cardsService and repair jobs with parts, labour and garage.
- BreakdownsLocation, cause, downtime, cost and replacement bus.
- Fuel and mileageFuel per trip and kilometres per litre per bus.
- GPS linkConnect GPS devices for live location and odometer.
- Cost per busMonthly running cost per bus for comparison.
Can my fleet manager update records from the garage?
Yes. Fleet Desk works on a phone, so documents and job cards can be added with a photo on the spot.
Does it connect to GPS devices?
Yes. Most common GPS trackers used in buses can be connected for live location and odometer readings.
What if a document expires on the day of a trip?
You are reminded 30, 15 and 7 days ahead. If it still expires, the bus is flagged and you are prompted to swap the bus on that trip.
Can I see what each bus costs to run?
Yes. Fuel, service, repairs and breakdowns add up to a monthly running cost for each bus.
Next on the route
Boarding pass - 6:45 am arrivalHow many buses do you run?
The first berth on the bus is yours. Set up your seat map, routes and fares, and sell your first ticket from your own website.